VENDOR APPLICATION

Download Application

Dear Potential Vendors & Exhibitors:

Welcome vendors and exhibitors to the 2017 Kick'n Up Kountry Music Festival!

Please note some important details for this year:

  1. Hours of operation: Each day the gates will open up at 10:00AM and will close after 11:00PM
  2. Setup times are Tuesday afternoon, June 6th, 2017. Your booth needs to be open by noon on Wesdnesday
  3. Applications must be received by April 1st, 2017
  4. Food Vendor Fee: $750
    • *Food Vendor with a Standard Campsite is $895
    • *Food Vendor with a VIP Campsite is $925
  5. Retail Vendor Fee: $325
    • *Retail exhibitor with a standard campsite is $470
  6. Absolutely no camping inside the concert bowl and no camping in food vendor or exhibitor stands. If vendors are staying at the festival it must be in a campsite!
  7. Food vendors will be operating inside the concert bowl. There will be electricity available for you to plug in.
  8. Large vehicles are not allowed to park by your setup at any time before, during, or after the festival.
  9. The festival will be held one mile west of Karlstad, MN, on Hwy #11, and 1/2 mile south on Wagon Wheel Ridge
  10. Each vendor fee includes one vendor pass for the applicant and one pass for an assistant. Any more people to assist with sales are required to buy a festival ticket.

Please read over the festival guidelines before filling out your application.
*Note: Sending in the application does not guarantee your acceptance. You will be notified by May 15th if you have been accepted.

Please sign and date your forms and return them with the appropriate payment. Keep a copy of your application and rules and return the originals to the address listed on the application.

If you have any questions or concerns, please feel free to contact us at the phone number or email address listed below.

Thank you,

Ardell Larson, CEO
Kick'n Up Kountry, Inc.
249 S. State Ave.
Lake Bronson, MN 56734

Email: kicknupkountry@wiktel.com
Phone: 1-877-KICKNUP (542-5687)

2017 Guidelines for Festival Exhibitor/Vendor Participation

Please read the following information carefully, as there have been some changes from previous years

The Event
Kick’n Up Kountry Music Festival is now a three and a half day music festival which will take place from Wednesday, June 7th through Saturday, June 10th, Karlstad, MN. From Karlstad, it is located one mile west on HWY #11, and then 1/2 mile south on Wagon Wheel Ridge. The festival will feature music by regional and nationally known entertainment. These guidelines pertain to Kick’n Up Kountry, Inc., a Minnesota corporation and it's offering of space on the Festival grounds for all days of the event. Kick’n Up Kountry, Inc. reserves the sole right to approve the participation of any applying exhibitor or vendor.

A confirmation letter will be sent out to the accepted exhibitors and vendors by May 15th, 2017 if their application is received prior to April 1, 2017.

Vendor Space
Regular exhibitor/vendor spaces are rented out in 10’x10’ squares. Food/beverage vendor spaces are rented per vending unit. Kick’n Up Kountry, Inc. does not provide tables, chairs or tents or any other furniture, therefore you must furnish these items yourself.

Vendor Participation
You are required to have your booth(s) open on:

  • Wednesday, June 7th (from 12:00PM - 11:00PM)
  • Thursday, June 8th (from 11:00AM - 11:00PM)
  • Friday, June 9th (from 11:00AM - 11:00PM)
  • Saturday, June 10th (from 11:00AM - 11:00PM)
*Deviations from this policy may be negotiated with Festival Management or his/her designee.

Insurance
It is required that you have proof of liability insurance present at your booth during the Festival. Food vendors are required to provide proof of insurance to Kick’n Up Kountry, Inc. prior to the start of the Festival. Please read your Exhibitor/Vendor Agreement carefully prior to signing it.

Permits
It is your responsibility to deal with any necessary permits and/or licenses (I.e. Minnesota Health Permit, Minnesota Sales Tax, etc.) All approved food/beverage vendors must submit a copy of their Minnesota Health Permit to Kick’n Up Kountry, Inc. no later than May 1st, 2017. Kick’n Up Kountry, Inc. reserves the right to charge any exhibitor or vendor a cleaning fee should they leave their space(s) in a condition that requires additional cleaning. This fee is not included in the deposit. You may not share your booth space(s) to/with another business or organization without prior written consent from Kick’n Up Kountry, Inc. Festival Management or his/her designee.

Limitation to Stated Activites
You must limit your activities at the Festival to those you state on your application, which must pertain to your organization/business. You must also limit the conduct of these activities to your booth space(s). Sales or distribution of anything done by walking through the Festival grounds is not permitted without prior written consent.

Cleaning Charges/Fees
Kick’n Up Kountry, Inc. reserves the right to charge any exhibitor or vendor a cleaning fee should they leave their space(s) in a condition that requires additional cleaning. This fee is not included in the deposit.

Subletting & Sharing Booth Spaces
You may not share your booth space(s) to/with another business or organization without prior written consent from Kick’n Up Kountry, inc. Festival Management or his/her designee. Subletting of booth space(s) is not allowed and will result in your expulsion from the Festival grounds for the duration of the Festival without any refund or other compensation.

Produce Duplication & Exclusivity
Kick’n up Kountry, Inc. reserves the right to determine the number of businesses or organizations that exhibit or vend similar products or services at the Festival.

Food & Beverage Sales
Potential food vendors must contact the Festival Management prior to submitting an application. Food sales will no longer be conducted through tickets purchased, instead, vendors may sell for cash. Pop and Water must be bought from either Coke or Pepsi, whichever is our sponsor, so please check with the office before you purchase your product so that there is no confusion at the event.

Vehicles
Food vendors may keep their supply truck by their food stand; however, any other vehicles MUST park in the General parking area of the festival and pay the $5 per day fee. Retail vendors must park ALL vehicles in General parking and pay the $5 daily fee.

Camping
Absolutely no camping inside the concert bowl and no camping in food vendor or exhibitor stands. If vendors are staying at the festival it must be in a campsite!

Cancellations
No refunds will be issued after application acceptance.

No Assumption of Endorsement of Affiliation
Acceptance as an exhibitor or vendor by Kick’n Up Kountry, Inc. does not imply endorsement of affiliation with the organization and / or individual. The view expressed by exhibitors and vendors are not necessarily those of Kick’n Up Kountry, Inc., its community partners or its corporate sponsors. Please see the Exhibitor/Vendor Agreement for more information.

Failure to Follow Guidelines/Laws
Kick’n Up Kountry Inc. wishes to be as inclusive as possible in all of its events. Please contact us with any issues that might prevent your group from fully participating in the Festival.

For further information, please contact:
Kick'n Up Kountry, Inc. Festival Management
Phone: 218-754-2861 / Fax: 218-754-2862
E-mail: kicknupkountry@wiktel.com

2017 Guidelines for Festival Exhibitor/Vendor Agreement


The Applicant understands that they and/or their business/organization are solely responsible for calculating and reporting to the Internal Revenue Service and the Minnesota Department of Revenue all taxes arising from the sale of taxable items at the Festival.

The Applicant understands that they may cancel their and/or their businesses/organization’s application, in writing only, at any time up until the close of business of May 2nd, 2017, and expect a refund, except of any application fees paid, as noted on the application. The applicant further understands that if the attached application is canceled by them or by their business/organization after May 2nd, 2017, for any reason, all fees and deposits paid will not be refunded. The Applicant understands that the use granted them and/or their business/organization by Kicik’n Up Kountry, Inc. is a license to occupy only, and is not couple with an interest in the property and that Kick’n Up Kountry, Inc. retains the right to terminate this license to occupy at any time during the term of the applicant’s use if, in the sole determination of Kick’n Up Kountry. Inc.:

  • The Applicant is found to have falsified any of the statements contained in their attached Application
  • The Applicant is found to have changed or added to the use described in their attached Application
  • The Application creates a nuisance to Kick'n Up Kountry, Inc., its other licensees, and/or its guest
  • The Applicant's use of the premises in any other way interferes with the orderly, safe, and successful conduct of the Festival
Wagon Wheel Ridge